Web Editing and Coordination
Introduction
The digital transformation of academic publishing goes far beyond transferring content online. It requires the integration of multilayered processes such as continuous accessibility, search engine optimization, archiving, user experience, and indexability. The Galenos Publishing House Web Department plays an active role in all of these areas, managing the publisher’s digital infrastructure both technically and strategically.
Team Structure and Roles
Led by Turgay Akpınar, the Web Department consists of system administrators, front-end/back-end developers, content managers, and data analysts. The team’s core responsibilities across all publishing platforms include:
Establishment of new journal websites
Domain name and server configuration
Monitoring SSL security certificates
Integration between journal platforms and indexes (DOAJ, Scopus, PMC, etc.)
Integration with Publishing Management Systems
Compatibility between web interfaces and platforms such as JournalAgent and Manuscript Manager is ensured through:
Setting up test environments
Optimizing access to reviewer/author panels
Verifying XML outputs against indexing standards
Monitoring ORCID, Crossref, and DOI integrations
Archiving and Publication Continuity
The department secures the archiving and accessibility of annual issues. Permanent links, Google Scholar-compatible indexing, open-access visibility, and—when necessary—embargo or hybrid access models are implemented.
Performance and Uptime Monitoring
System performance, access speed, and load balancing are continuously monitored. Thanks to 24/7 tracking, any issues are resolved immediately. In JATS XML archiving and multi-PDF production, system resources are carefully balanced.
SEO and Academic Visibility
The web infrastructure is designed to maximize the visibility of article titles and abstracts on search engines such as Google. Metadata tagging, DOI redirects, and open-access integrations form the backbone of this process.
User Experience (UX) and Accessibility
All design processes follow WCAG 2.1 standards. Color contrast, responsive layouts, accessible PDFs, and screen-reader compatibility are tested. User strategies are customized for each journal’s profile.
Data Security and Backups
Server security, SSL/HTTPS transitions, automated backups, and data protection protocols are managed with precision. Author, editor, and reviewer data are safeguarded in compliance with GDPR and KVKK regulations. Weekly backups and rapid recovery systems are in place.
Updates and Continuous Development
The Web Department ensures that journal interfaces remain up-to-date. New features (e.g., most-read articles, ahead-of-print options, links to ethical policies) are added, language options are expanded, and ongoing improvements are made.
From uploading manuscripts to activating DOIs and transferring data to national/international indexes, all digital processes are coordinated by the department. Journal websites are continuously modernized and optimized to ensure a seamless user experience.
