Accounting and Finance

Introduction

Academic publishing is a complex, multi-stakeholder ecosystem. For publishing processes to function smoothly and for journals to remain sustainable, transparent and ethical financial management is essential. The Galenos Publishing House Finance Department forms the cornerstone of this structure.

Department Structure and Responsibilities

Led by Sevinç Çakmak, the finance team consists of specialists in accounting, invoicing, payment planning, banking operations, and financial reporting. The team manages publisher–author financial relations, institutional contracts, and compliance with legal and regulatory frameworks.

Budget Planning and Expenditure Control

Annual budgets are prepared for each journal and project. These budgets are shaped according to requested services and monitored regularly to ensure financial discipline.

Revenue Tracking and Invoicing Processes

The department separately monitors revenue streams by journal and by service. Key income sources include:

• Article Processing Charges (APCs)

• Institutional support funds

• Advertising revenue

• Domestic and international payments to editors and reviewers

All revenue items are recorded and reported systematically. Invoicing processes are managed in compliance with both national regulations and international collaborations.

Regulatory Compliance and Auditing

Galenos Publishing House operates in full alignment with tax regulations, independent audits, copyright laws, and data protection frameworks such as GDPR and KVKK. In this regard, the Finance Department:

• Manages independent auditing procedures

• Prepares annual financial reports

• Archives contracts and payment documentation

• Oversees legal compliance for international transfers

Payment Tracking and Process Management

The department manages payments for all stakeholders in the publishing workflow—including authors, editors, reviewers, translators, statisticians, and more. Each payment is executed in accordance with the publishing schedule, defined service standards, and official documentation.

Collaborations and Institutional Relations

The finance team oversees the financial aspects of protocols with public and private universities, sponsorship agreements, and payments related to international indexing services. This includes:

• Institutional reconciliations

• Multi-year service contracts

• Journal-specific financial commitments

All of these are managed in a transparent, documented, and planned manner.

Crisis Management and Sustainability

To mitigate the effects of economic fluctuations, the department develops financial risk scenarios. By implementing cost control, foreign exchange monitoring, and proactive planning, the continuity of publishing operations is secured against potential disruptions.